Vendor Agreement

by VA Vintage, LLC (“VA Vintage”, “Lessor”) and

VA Vintage leases to the Vendor, booth space located inside the VA Vintage building located at the address of 1650 General Booth Blvd, VA Beach, VA 23454 (Unit 105A) in the Dam Neck Crossing shopping center.

Unless otherwise requested, this lease will become a month-by-month lease. Lease shall remain in effect until it is terminated by either party. The vendor is required to provide written 30 days notice of intent to terminate.

Business License Requirement

Vendor shall maintain a valid business license issued by the City of Virginia Beach, Commissioner of the Revenue, as required by local law. Prior to setting up or operating a booth at VA Vintage, the Vendor must provide proof of a valid business license or documentation confirming that the Vendor has applied for such license.

VA Vintage reserves the right to request verification at any time that the Vendor’s business license remains valid and current. Upon request, the Vendor must provide written proof of a valid and renewed license within seven (7) business days by email to vendors@vavtg.com.

Rent Payment Terms

Vendor agrees to pay booth rent in advance on or before the 12th day of each month. The first month’s rent is non-refundable.

All rent payments must be made by credit card. Vendor is required to maintain a valid credit card on file with VA Vintage. Vendor authorizes VA Vintage to automatically charge the credit card on file for the full amount due.

If a charge is declined, returned, or disputed by the financial institution, the Vendor agrees to pay a $25.00 fee for each returned or disputed transaction, in addition to the outstanding balance.

Failure to maintain a valid payment method, failure to pay rent when due, or repeated returned or disputed charges may result in suspension of Vendor privileges, removal of merchandise from the sales floor, or termination of the Vendor’s lease agreement, at the discretion of VA Vintage.

Payment Processing Authorization

Vendor authorizes VA Vintage to utilize Stripe.com or its affiliated payment processing services to accept Vendor rent payments made via credit card or debit card.

Vendor agrees to maintain a valid credit or debit card on file through Stripe. By signing this agreement, Vendor authorizes VA Vintage to charge the payment method on file for any rent, fees, or other amounts owed under this agreement in accordance with the established payment terms.

Sales Commission

Vendor agrees that VA Vintage shall retain thirteen percent (13%) of the net proceeds from all sales of Vendor merchandise as compensation for services provided by VA Vintage. These services include, but are not limited to, staffing and customer service support, point-of-sale transaction processing, preparation of monthly sales reports, collection and remittance of applicable sales tax, credit card processing fees, store operations, and marketing and promotional efforts related to the sale of Vendor merchandise.

Monthly Sales Calculations

VA Vintage will calculate Vendor sales and applicable commissions during the first week of each month based on the Vendor’s sales for the prior month.

Vendor Payouts

Vendor payments will be issued after all applicable commissions, fees, and adjustments have been deducted. Vendor payments will be made available within seven (7) business days after the close of the sales period, unless otherwise communicated by management.

Negative Balances

If the total commissions, fees, or adjustments exceed the Vendor’s sales proceeds for that period, the remaining balance due shall be charged to the Vendor’s credit or debit card on file.

Returns and Adjustments

VA Vintage reserves the right to deduct any customer refunds, returns, chargebacks, or transaction reversals from the Vendor’s current or future sales payments.

Payment Processing

Vendor authorizes VA Vintage to process payments and applicable charges through its designated payment processor. Vendor agrees to maintain a valid payment method on file for any outstanding balances, fees, or adjustments owed under this agreement.

Commission Adjustments

VA Vintage reserves the right to modify commission rates or payment procedures upon written notice to Vendor.

Vendor Default

Vendor shall be considered in default of this Agreement if the Vendor fails to pay rent, commissions, fees, or other amounts due; violates any provision of this Agreement; fails to maintain their booth in accordance with VA Vintage standards; or otherwise fails to comply with store policies.

In the event of default, VA Vintage reserves the right to take reasonable actions to protect the operations of the store, including but not limited to restricting Vendor access to the premises, removing merchandise from the sales floor, or terminating this Agreement.

Removal and Storage of Merchandise

If Vendor fails to correct the default within a reasonable time as determined by VA Vintage, VA Vintage may remove Vendor’s merchandise, fixtures, and other property from the booth and place such items in storage. Any costs associated with removal, handling, or storage may be charged to the Vendor.

Abandoned Property

If Vendor fails to remove their merchandise, fixtures, and personal property within thirty (30) days following termination of this Agreement, or if Vendor cannot be contacted after reasonable attempts, the property may be considered abandoned.

VA Vintage reserves the right to dispose of, donate, or sell abandoned merchandise and fixtures at its sole discretion. Any proceeds from the sale of such items may be applied toward any outstanding balances owed by the Vendor, including rent, commissions, fees, removal costs, or storage charges.

Remaining Balance

If the proceeds from the sale of abandoned merchandise are insufficient to satisfy the Vendor’s outstanding balance, VA Vintage reserves the right to pursue any remaining amount owed by the Vendor.

Merchandise Tagging Requirements

Vendor agrees that all merchandise placed in the Vendor’s booth must be properly tagged. Each tag must clearly include the Vendor number, product description, and sale price. Vendors may also include an inventory or stock number for their own recordkeeping purposes.

Any items that are not intended for sale must be clearly marked “NFS” (Not for Sale).

If merchandise is found without a tag, VA Vintage will place the item(s) on the vendor shelving in the back hallway. 

Vendor agrees that any merchandise with a known defect, damage, or functional issue must be clearly marked “As-Is.”

VA Vintage shall not be responsible for lost, damaged, illegible, or removed tags. Merchandise that cannot be clearly identified will be removed from the sales floor at the discretion of VA Vintage.

VA Vintage reserves the right to remove or hold merchandise that is improperly tagged, missing required information, or otherwise does not comply with store policies.

Booth Space and Aisle Safety

Vendor agrees that all merchandise, fixtures, and displays must remain within the boundaries of the Vendor’s assigned booth space at all times. Merchandise or fixtures may not extend into aisles, walkways, or other common areas of the store.

Vendor is responsible for maintaining a safe and accessible booth environment and must ensure that all aisles and walkways remain clear of merchandise, displays, carts, or other obstructions.

Vendor further agrees to comply with all applicable state, local, and city fire codes, safety regulations, and building requirements. VA Vintage reserves the right to require the immediate removal or relocation of any merchandise, fixture, or display that may create a safety hazard, obstruct customer access, or violate applicable codes or store policies.

Electricity Use

Certain vendor spaces within VA Vintage may be equipped with electrical access at a cost of $20.00 per month. Vendors who utilize electricity in their booth space are required to use a power strip and a timer set to operate during store hours only.

Vendors are responsible for ensuring that all electrical devices and equipment are used safely and in accordance with store policies. Failure to use a timer as required may result in a convenience fee of $10.00 per month, which will be added to the Vendor’s account to compensate for the additional time required by management to manually turn electrical devices on or off.

VA Vintage reserves the right to require the removal or modification of any electrical equipment that may pose a safety risk or violate store policies or applicable safety regulations.

Unauthorized Sales

Vendor agrees that all sales of merchandise displayed, stored, or marketed within VA Vintage must be conducted exclusively through the VA Vintage point-of-sale system.

Vendors are strictly prohibited from selling merchandise directly to customers on the premises, including inside the store, outside the building, or in the parking lot. Vendors may not arrange, promote, or complete private transactions with customers for merchandise that is displayed, stored, or advertised within VA Vintage for the purpose of avoiding store commissions, policies, or procedures.

This restriction applies regardless of where the final transaction occurs, if the merchandise was displayed, promoted, or otherwise associated with the Vendor’s space at VA Vintage.

Any attempt to bypass the VA Vintage point-of-sale system or avoid applicable commissions will be considered a material breach of this Agreement.

Violation of this policy may result in immediate termination of the Vendor Agreement, and the Vendor may be required to remove all merchandise and vacate their booth space within forty-eight (48) hours, unless otherwise directed by VA Vintage management.

Vendor Access, Restocking, and Booth Maintenance

Vendor access doors will open one (1) hour prior to regular store business hours each day to allow Vendors time for restocking, booth maintenance, and merchandise placement before customers enter the store.

Vendor may visit, restock, and maintain their booth space during normal store business hours. Vendors are not permitted to bring in large merchandise, fixtures, or perform extensive restocking or booth maintenance on Saturdays and Sundays, in order to minimize disruption to customers and store operations. No carts, wagons or excessive amounts of merchandise should be brought in on Saturday or Sunday.

All restocking and maintenance activities must be conducted in a safe and orderly manner. Vendors must ensure that aisles, walkways, and common areas remain clear and accessible to customers and staff at all times.

Carts, fixtures, boxes, or merchandise may not be placed in aisles or common areas during business hours, and all items being stocked must remain within the Vendor’s assigned booth space.

Vendor access prior to store opening is limited to restocking and booth maintenance only. Vendors may not conduct sales or allow customers into the store during this time.

Vendors may not glue, nail, screw, or otherwise affix any items directly to the floors. Rugs are permitted; however, they must be securely fastened using carpet tape or a similar method to prevent slipping and ensure safety.

Any walls, displays, or fixtures installed within a Vendor’s space must be properly constructed, stable, and safe. All fixtures must comply with height restrictions and may not exceed 8 feet for interior booths and 10 feet for wall booths.

VA Vintage reserves the right to require modification or removal of any fixture or installation that poses a safety risk or does not comply with these guidelines.

VA Vintage reserves the right to temporarily restrict, delay, or stop restocking or booth maintenance activities if such activities interfere with customer access, store operations, safety, or the overall shopping experience.

Subleasing and Assignment

Vendor shall not sublease, assign, share, or otherwise permit another individual or business to occupy or utilize any portion of the Vendor’s booth space without the prior written authorization of VA Vintage.

Vendor remains fully responsible for all obligations under this Agreement, including but not limited to rent, commissions, fees, and compliance with store policies, regardless of whether merchandise in the booth belongs to the Vendor or another party.

Any unauthorized subleasing, assignment, or sharing of booth space shall be considered a violation of this Agreement and may result in corrective action, including possible termination of the Vendor Agreement, at the discretion of VA Vintage.

Vendor Liability and Assumption of Risk

Vendor acknowledges and agrees that they assume full responsibility for their own health, safety, and well-being while on the premises of VA Vintage.

Vendor further agrees to release, indemnify, and hold harmless VA Vintage, its owners, employees, and representatives from any and all claims, liabilities, damages, losses, or expenses arising from the Vendor’s presence on the premises or activities related to the Vendor’s booth, except in cases of gross negligence or willful misconduct by VA Vintage.

Vendor understands that participation as a vendor involves certain inherent risks associated with retail environments, including but not limited to lifting merchandise, moving fixtures, and working within a public space, and agrees to assume such risks.

Vendor Property and Loss Disclaimer

Vendor acknowledges that all merchandise, fixtures, displays, and personal property placed within VA Vintage are the sole responsibility of the Vendor.

VA Vintage shall not be responsible for any loss, theft, damage, or destruction of Vendor merchandise, fixtures, or personal property located within the Vendor’s booth or elsewhere on the premises, regardless of cause.

Vendor understands that while VA Vintage maintains general store oversight and may utilize security measures such as cameras, staff presence, and theft prevention procedures, VA Vintage does not guarantee the security of Vendor merchandise.

Vendor assumes full responsibility for securing and monitoring their inventory and agrees to hold VA Vintage, its owners, employees, and representatives harmless from any claims relating to lost, stolen, or damaged merchandise.

Vendors are encouraged to maintain their own insurance coverage for merchandise.

Sales Tax Collection

VA Vintage agrees to collect and remit all applicable sales taxes to the Virginia Department of Taxation for merchandise sold through the VA Vintage point-of-sale system, in accordance with applicable state and local tax laws.

Sales tax collected from customers will be reported and paid by VA Vintage as required by law. 

Vendor Sales Reports and Payments

VA Vintage agrees to provide Vendor with a monthly sales report and corresponding Vendor payment within seven (7) business days after the twelfth (12th) day of each month.

Vendor sales will be calculated based on the sales period from the twelfth (12th) day of the prior month through the twelfth (12th) day of the current month (for example: January 12 through February 12).

If the Vendor has any outstanding balances, including but not limited to rent, late fees, or other charges owed under this Agreement, the Vendor payment will be held until the outstanding balance has been paid in full.

Vendor checks will be available for pickup at VA Vintage. Checks not picked up within two (2) weeks will be mailed to the Vendor at the address on file.

Vendors who wish to receive their payment by mail may also provide VA Vintage with a self-addressed, postage-paid envelope. VA Vintage shall not be responsible for delays, loss, or nondelivery of mail once it has been submitted to the United States Postal Service.

If a Vendor check is lost, misplaced, or damaged and a replacement check must be issued, a $5.00 reissue fee will be charged to the Vendor’s account.

Right to Amend Agreement

VA Vintage reserves the right to revise or amend this Agreement, establish new rental rates, or implement additional policies or requirements related to Vendor operations as necessary.

Vendors will be notified in writing of any material changes, including adjustments to monthly rental rates or significant updates to Vendor policies. Continued participation in VA Vintage following such notice shall constitute acceptance of the revised terms and conditions.

Maintenance of Common Areas

VA Vintage agrees to maintain and keep aisles, common areas, and restrooms in a reasonably clean and safe condition for customers, vendors, and staff. VA Vintage will make reasonable efforts to ensure that these shared spaces are regularly cleaned and maintained as part of normal store operations.

Vendor Marketing and Social Media

Vendors are encouraged to maintain an active social media or online presence to promote their merchandise and support the visibility of VA Vintage. Vendors are also encouraged to engage with and share posts from VA Vintage on their own platforms to help promote the store and the vendor community.

VA Vintage’s official social media accounts include:

• Facebook: facebook.com/virginiavtg
• Instagram: instagram.com/vavtg

Vendors are encouraged to tag, share, and interact with VA Vintage’s social media content when appropriate to help increase exposure for the store and participating vendors.

Vendors may not represent themselves as employees, managers, or authorized representatives of VA Vintage on social media or any other public platform unless expressly authorized by VA Vintage management.

Vendor Performance

VA Vintage expects Vendor booths to maintain a level of sales performance that supports the overall health and productivity of the store.

If a Vendor’s sales fall below three (3) times the amount of their monthly booth rent for a period of ninety (90) consecutive days, VA Vintage management may (but not required) schedule a meeting with the Vendor to discuss strategies for improving booth performance.

If, after an additional thirty (30) days, the Vendor has made no reasonable effort to improve sales performance and the booth continues to underperform, VA Vintage may issue a thirty (30) day written notice of intent to terminate this Agreement.

VA Vintage reserves the right to terminate a Vendor lease at any time and for any reason, with written notice provided to the Vendor, at the sole discretion of VA Vintage management.

Booth Relocation

VA Vintage reserves the right to relocate a Vendor’s booth space within the store at any time if necessary for operational needs, store layout adjustments, safety considerations, category balancing, or overall store improvements.

VA Vintage will make reasonable efforts to notify the Vendor in advance of any relocation and to assign a space that is comparable in size and visibility whenever possible.

Vendor agrees to cooperate with management and to relocate merchandise and fixtures within a reasonable timeframe as requested by VA Vintage.

Vendor Space Adjustments

VA Vintage reserves the right to enter and make reasonable adjustments to a Vendor’s booth space without prior notice when necessary to improve sales presentation, maintain store standards, or ensure compliance with safety and fire code requirements.

Such adjustments may include, but are not limited to, adding or removing lighting or floor coverings, plugging or unplugging electrical devices, repositioning merchandise or fixtures, or reorganizing items within the Vendor’s space.

VA Vintage will make reasonable efforts to ensure that any adjustments made are in the best interest of store operations, customer safety, and overall sales performance.

Abandoned Booth Space

Vendor is responsible for maintaining and regularly stocking their assigned booth space. If a Vendor fails to maintain, restock, or otherwise attend to their booth space for thirty (30) consecutive days, and no communication has been received from the Vendor, VA Vintage will make reasonable efforts to contact the Vendor using the contact information on file.

If the Vendor fails to respond or make contact with VA Vintage within fourteen (14) days after such contact attempt, the booth space may be considered abandoned.

Upon determination that the booth has been abandoned, VA Vintage reserves the right to terminate this Agreement and take possession of all merchandise, fixtures, and other property located within the booth space.

VA Vintage may, at its sole discretion, sell, donate, dispose of, or otherwise manage the abandoned merchandise and fixtures, and any proceeds from the sale of such items may be retained by VA Vintage to offset operational costs, unpaid balances, or administrative handling.

Vendor Booth Maintenance and Stocking Requirements

Vendor agrees to maintain their booth space in a fully stocked, clean, organized, and visually appealing condition at all times. Booths must contain an adequate amount of merchandise to present a complete and attractive display consistent with the standards and aesthetic of VA Vintage.

Vendor is responsible for regularly restocking merchandise and maintaining the appearance of their booth to ensure that it remains active and productive within the store.

Booths that remain significantly understocked, poorly maintained, or visually unappealing for an extended period of time may be subject to review by VA Vintage management.

If management determines that a booth is not being properly maintained or stocked, VA Vintage may request that the Vendor restock, reorganize, or improve the booth display within a reasonable timeframe.

Failure to maintain an adequately stocked and presentable booth may be considered a violation of this Agreement and may result in further action, including termination of the Vendor Agreement, at the discretion of VA Vintage.

Insurance and Property Responsibility

VA Vintage does not provide insurance coverage of any kind for Vendor merchandise, fixtures, displays, or personal property located within the store.

Vendor acknowledges and agrees that all merchandise, fixtures, displays, and personal property are placed on the premises at the Vendor’s own risk. VA Vintage shall not be responsible for any loss, theft, damage, or destruction of Vendor property, including but not limited to loss caused by theft, breakage, fire, flood, roof leaks, acts of God, or any other cause or event.

Vendor is responsible for securing and protecting their own merchandise and fixtures and is encouraged to maintain their own insurance coverage for merchandise, liability, and related risks.

Merchandise Standards and Safety

VA Vintage reserves the right to remove, relocate, or rearrange any merchandise or display that, in the sole discretion of VA Vintage management, may be considered offensive, inappropriate, a potential fire or safety hazard, or otherwise inconsistent with the standards, policies, or overall aesthetic of the store.

VA Vintage may take such action without prior notice when necessary to protect customer safety, maintain store presentation, or ensure compliance with applicable safety regulations and store policies.

Prohibited Merchandise

Vendors may not sell or display merchandise that is illegal, unsafe, hazardous, or otherwise prohibited by federal, state, or local laws or regulations.

Prohibited items include, but are not limited to:

• Counterfeit or unauthorized replica merchandise
• Stolen goods or merchandise of questionable origin
• Hazardous or flammable materials
• Explosives, fireworks, or combustible chemicals
• Recalled products or items deemed unsafe for consumer use
• Perishable food items not approved by VA Vintage
• Weapons or weapon-related items prohibited by law
• Any merchandise that violates intellectual property rights
• Adult related material (videos, magazines, DVD’s)

All knives and similar items are required to be kept in a locked display at all times and must not be accessible for direct customer handling. Failure to comply may result in immediate removal of items.

VA Vintage reserves the right to prohibit or remove any merchandise that, in the sole discretion of management, may be unsafe, illegal, offensive, inappropriate, or inconsistent with the standards and image of the store.

Store Policies and Operating Procedures

VA Vintage reserves the right to modify, update, or implement changes to store policies and operating procedures as necessary to support the efficient operation and success of the store and the overall vendor community.

Such changes may be made at the discretion of VA Vintage management. VA Vintage will make reasonable efforts to communicate policy updates to Vendors; however, Vendors agree to comply with all current store policies and procedures as they are established or amended.

Vendor Exclusivity

Vendor acknowledges and agrees that no exclusivity is granted with respect to merchandise categories, product types, or vendor offerings within VA Vintage.

VA Vintage reserves the right to approve additional vendors offering similar or identical merchandise, and the presence of such vendors shall not be considered a violation of this Agreement.

Vendor understands that the selection and placement of vendors is determined solely at the discretion of VA Vintage management in order to maintain a diverse and balanced retail environment.

Vendor Sales & Discounts

All sales and discounts must be submitted to VA Vintage management in advance for approval and proper system setup. VA Vintage is not responsible for honoring discounts that have not been communicated and approved prior to the sale period.

Vendor Conduct & Booth Maintenance

Vendor agrees to maintain their space in a clean, organized, and professional manner at all times. Vendors are expected to conduct themselves in a respectful and courteous manner, including being friendly and helpful to customers.

Smoking, loud or inappropriate language, and disruptive behavior are strictly prohibited. Vendors must also be considerate of neighboring vendors and may not block, encroach upon, or interfere with adjacent spaces.

Vendor assumes full responsibility for the conduct of any guests or children accompanying them while on the premises.

Approved Merchandise Types

Vendor agrees to adhere to the types of merchandise listed on their initial application. Any changes or additions to the approved merchandise category must receive prior written approval from VA Vintage before being placed in the Vendor’s space.

For example, a Vendor approved to sell antiques must obtain approval before introducing new, in-package or non-vintage items.

This policy is in place to maintain a balanced and curated selection of merchandise for both customers and vendors. VA Vintage reserves the right to remove any unapproved items from a Vendor’s space.

Lessor Signature: Danny Taylor
VA Vintage, LLC